Main Content

Acceptance of Orders

   
Dear Department of Physics Precision Mechanics Workshop user,
We look forward to supporting you in your research and teaching with our expertise. In order to ensure that the orders placed with us are processed to the best possible standard, we depend on your cooperation. We ask you to bring a fully and correctly completed work card to the Precision Mechanics Workshop so that we can accept and process your work order. Acceptance is granted by the workshop manager, Mr Günther, or his deputy Mr Täubner.

To make it easier for you will fill out the form, we have written notes on the individual points listed below.

 

  • Order: Description of the project, assembly or part to be produced.
  • Name of the customer: This should be the order/project supervisor, who will become the contact familiar with the order for possible clarification of technical details.
  • Telephone number: Customers’ phone number
  • Invoice address: Enter the complete address of the address stored in SAP for the cost centre number specified on the work card.
  • Cost centre no.: Valid cost centre number for the order.
  • Cost centre responsible person: Authorised signatory for the cost centre.
  • Signature of the responsible person: An order can only be executed if the order has been properly signed by the cost centre manager(s).
  • Date of receipt: (entered by the workshop)
  • Order number: (assigned by the workshop)

All other entries in the table are for internal use. They are required for cost calculation and documented by the workshop management.

The cost centre managers are regularly invoiced for the orders completed during this time. The invoice is always limited to one cost centre and contains a total amount. The total is made up of the individual orders listed in the notes. The invoice sent must be checked and signed by the head of the working group or the person responsible for the cost centre. These must then be returned within the department to the Economics and Human Resources Management of the Department of Physics. Non-departmental institutions and working groups must forward the invoice to the department responsible for your cost centre to arrange the order. To complete work quickly, it is desirable that you bring at least a hand-drawn sketch, or better, an inventory drawing with dimensional data, from which it is evident what is to be produced. This prevents frequent queries and enables a target-oriented execution of orders.