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FAQ

  • Declarations of Submission

    Which declarations of submission do I need if I want to publish my work on the publications server?

    For dissertations you need two declarations of submission: the declaration concerning the publication of electronic documents and in addition the declaration confirming the submission of mandatory deposit copies.

    For other academic and scientific documents all you require is the declaration concerning the publication of electronic documents.

  • University staff members

    University staff members have the opportunity to publish their academic and scientific work on the publications server.

    Staff members are professors and academic members of staff at the university.
    Former members of the university can also publish their academic work on the publications server if it was produced while they were working at the university. This former employment at the university must be documented (e.g., proof of teaching activities).
    Students can also upload their degree theses and final papers if their supervisor consents to publication.
    According to the current rules governing the submission of dissertations, all doctoral candidates are entitled to publish their dissertations on the publications server.

  • Creative Commons

    Creative Commons licences enable authors and copyright holders to decide with the help of the licence what others may do with their work. They can use it to grant basic usage rights which extend beyond the narrow boundaries of copyright law. You can find information on Creative Commons under:

    http://de.creativecommons.org/
    Help in selecting the suitable licence is available under: http://creativecommons.org/choose/

    If you want to use a CC licence for publishing your work, please insert after the cover page another page stating the licence you are using. You can find a template for a CC by-nc-sa licence under this rtf-file.
    If you want to choose another CC licence, you can download the relevant icon here: https://creativecommons.org/about/downloads/

  • File Formats

    The standard file format for works to be published using the publications server is the PDF/A-format (see below). If the attachments to your publication require other file formats (e.g., video or audio files in MPEG, AVI or WAV format), then please contact us.

  • German National Library

    If you upload your publication onto the Marburg University Library publications server, it is not exclusively accessible through the Marburg catalogue. By law all electronic university publications must be archived on the German National Library's server.

  • Cumulative Dissertations

    In the case of a cumulative dissertation, the publication requirement has been fulfilled through the publication of the individual articles in academic journals. The version of the cumulative dissertation uploaded onto the university publication server should contain those parts of the dissertation which have not yet been published (title page, table of contents, introduction etc. and, where applicable, conclusions, further research questions, and summaries) as well as bibliography of the texts already published (including, where appropriate, links to the full texts). The print versions submitted to the library must be identical with the uploaded version.

  • Google & Co.

    Is my publication accessible on the internet?

    Our database onto which your publication is uploaded is also indexed by Google so that your work can be accessed through Google searches. The visibility and free access to research results on the internet is, for example, required by the German Research Council when an application for funding is submitted.

  • Deletion of Files

    Once your work is published on the publications server, it cannot be changed or deleted retrospectively. Your work is not only hosted on the University Library server but also on German National Library servers. You should therefore be particularly careful about copyright and usage rights if you insert pictures, questionnaires etc. into your publication, as well as infringements of personal rights and data protection.

  • Long-term availability

    The Marburg University Library makes documents available long-term on its publication server. This includes a guaranteed availability of at least ten years. In comparison to print publications, digital documents are less durable. To make sure that electronic files can still be read in the future, the PDF/A-Format (a for archiving) was created. This is a special type of pdf, which has been developed for the special requirements of long-term storage. In order to ensure the long-term availability of files, it may become necessary to convert them from an older format into a newer one. This is why we ask you not to activate security settings in the files you submit.

  • Curriculum Vitae

    The electronic version of your thesis or dissertation should not contain your curriculum vitae in order to preserve the privacy of your personal data. Therefore the curriculum vitae should be removed and replaced with blank pages. If the curriculum vitae is listed in the table of contents, then this can be indicated by inserting a note to the effect that the blank pages contain personal data (e.g. "the curriculum vitae on pages 120-122 has been removed to protect personal data. They are therefore not included in the online publication"). If the curriculum vitae is not removed from the dissertation before electronic publication, then retrospective deletion is not possible.

  • PDF/A

    PDF/A is a PDF format which enables long-term storage of digital documents. The essential file information is contained in the PDF file itself (fonts etc.).

    There are two types of PDF/A formats:

    • PDF/A-1a (Level A) ensures the semantic accuracy and structure of the file.
    • PDF/A-b (Level B) ensures the visual integrity of the file.

    The requirements for Level B are less than those for Level A but sufficient to guarantee long-term availability. However, it is prefereable to select the PDF/A-1a option.

    A PDF/A file can be created with any current text processing programme by means of the "save under...", "print..." or "export as..." functions where the PDF/A format can be selected under "options", "printer properties", or similar settings. If you have not got the current version of a text processing programme installed on your private PC and you are unable to create a PDF/A file, then you can do so using any PC in one of the University PC pools.

    • Persistent Identifiers

      To make sure that a file can be found on the internet – even if its URL has changed – there are different types of persistent identifiers (such as DOIs and URNs). The Marburg University Library assigns DOIs and URNs to make sure that online resources will be available in the long term. In order to find the referenced object, you can use the URN resolver of the German National Library http://nbn-resolving.org/, for DOIs use http://dx.doi.org/.

      Additionally, the Marburg University Library has made a commitment not to change the URL of the archive server and to maintain it permanently. This ensures that your works can be unambiguously and persistently referenced via DOI, URN and URL.

      • DOI: http://dx.doi.org/doi:10.17192/z2015.0235
      • URL: http://archiv.ub.uni-marburg.de/diss/z2012/0999
      • URN: urn:nbn:de:hebis:04-z2012-09995

    • How long does it take?

      Please note that your work will not be online immediately after you have uploaded it. In order to make you work available, we will enter the information you have supplied on the forms into the library catalogue, include additional data, check the file and compare it to the printed version and then publish it. These processes will take some time.